How to Use Microsoft Outlook
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Microsoft Outlook is an email client bundled with Microsoft Office for Windows-based computers. The latest versions of Outlook allow you to send, reply, and forward emails, add file attachments, make appointments, and much more.
Method 1 of 10:
Creating a New Outlook Account

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- Follow the steps outlined in Method Two if your goal is to add an additional email account to Outlook.

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Select “Yes” to confirm you want to create a new Outlook account, then click “Next.”
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
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Enter your name and preferred email address.

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Type a password for your email account, then click “Next.” Outlook will take a few moments to create and configure your email account.

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Click on “Finish.” Your new Outlook account is now created. [1] X Research source
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Method 2 of 10:
Adding an Outlook Account

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Click on “File” and select “Info.”

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Click on “Add Account” under the Account Information section.

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Enter your name and preferred email address.

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Type a password for your email account, then click “Next.” Outlook will take a few moments to create and configure your email account.

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Click on “Finish.” Your additional Outlook account is now created.
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Method 3 of 10:
Creating an Email

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Click on the “Home” tab at the top of Outlook.

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- Alternately, press CTRL + Shift + M on your keyboard to open a new, blank email.
Type the subject or title of your message into the “Subject” field." width="460" height="348" />
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Type the subject or title of your message into the “Subject” field.

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Type the recipient’s email address into the “To” box. If sending to multiple recipients, separate each recipient’s name with a semicolon.

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Type your message into the body of the email, then click “Send.” Your email has now been sent to the recipient. [2] X Research source
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Method 4 of 10:
Replying and Forwarding

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Open the email to which you want to reply or forward.

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Click on the “Home” tab and select “Reply,” “Reply All,” or “Forward.” Selecting “Reply” allows you to reply to just the sender, whereas “Reply All” sends a reply to all parties copied on the email. The “Forward” option allows you to forward the entire contents of the email to one or more recipients.

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Type your message into the body of the email.

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Confirm that the email’s “To” field contains the names of intended recipients.

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Click on “Send.” The email has now been sent or forwarded to the recipient. [3] X Research source
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Method 5 of 10:
Adding an Attachment
want to add an attachment." width="460" height="348" />
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Open the email message to which you want to add an attachment.

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Click on the “Message” tab and select “Attach File.” File Explorer will open and display on-screen.

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Navigate to and select the file you want attached to the email. You can attach file types of any kind, including photos, videos, spreadsheets, and more.

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Click on “Insert” after selecting the file. The file will now be attached to your email message. [4] X Research source
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Method 6 of 10:
Adding an Email Signature

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Click on the “Message” tab and select “Signature.”

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Select “Signatures,” then select “New.”

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Type a name for your signature, then click “OK.”

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Type the message you want included with your signature into the “Edit signature” box. For example, type your name, title, and company.

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Click “OK,” then click on “Choose default signature.”

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Select your email account, then select the signature you just created. Going forward, your signature will be added to all outgoing emails. [5] X Research source
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Method 7 of 10:
Scheduling Calendar Appointments

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Click on the “Home” tab and select “New Appointment.” Alternately, press CTRL + Shift + A on your keyboard, or right-click a time block in your calendar grid and select “New Appointment.”

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Type a description of your appointment into the “Subject” box.

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Type the location of your appointment into the “Location” box.

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Enter the start and end times for your appointment, then click “OK.” Outlook will automatically remind you about your appointment 15 minutes before the appointment’s start time.

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Click on the “Appointment” tab, then click “Save and close.” Your appointment is now saved to Outlook. [6] X Research source
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Method 8 of 10:
Creating and Adding Contacts

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Click on the “Home” tab and select “New Contact.” Alternately, press CTRL + Shift + C on your keyboard.

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Enter the contact’s name and any other important information about your contact.

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Click on “Save and close.” If adding another contact to your list, select “Save and New.” The contact is now added to Outlook.
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Method 9 of 10:
Creating Notes

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Click on the “Home” tab and select “New Note.” Alternately, press CTRL + Shift + N on your keyboard. A blank note will open and display on-screen.

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Start typing text in the note. The note will save automatically and stay open so you can take additional notes or refer to them as you work.

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Drag and drop the note anywhere on your desktop as desired for easier viewing.

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Close the note when finished. All notes are saved to the Notes folder in Outlook by default. [7] X Research source
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Method 10 of 10:
Printing Items

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Open the email or item you want printed from Outlook.

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Click on “File” and select “Print.”

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Select your print settings as desired. You can change the font style, heading, or adjust page margins.

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Click on “Print” again. The email you selected will now be printed. [8] X Research source
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